Office Manager

An important company in the construction field located in Adrar is seeking an Office Manager who will be responsible for planning, developing, coordinating, and directing activities related to several functional areas of administrative services.

Duties & Responsibilities:

Supervise day-to-day operations of the Department and staff members in support of the daily clerical tasks. Answer phone calls, provide information to callers, or redirect phone calls.

Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.

Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.

Provide administrative support to the executive staff, business leaders and other senior members.

Assist with the preparation of meetings and teleconferences as well as facilitating the recording, transcription and distribution of minutes and action items.

Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.

Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)

Prepare and edit correspondence, communications, presentations, and other documents. Provide an oversight in the new staff orientation, including training and resource materials.

Ensure the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.

Other duties as assigned by the supervisor

Education: Bachelor’s degree in business administration or any university degree in a related field.

Job Experience: Minimum of five years of professional work experience, among them three years relevant working experience in the administrative field.

Job Knowledge & Skills: Knowledge of office management systems and procedures. Excellent working knowledge in English (oral and written). High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.). Excellent time management skills and ability to multi-task and prioritize work. Excellent problem-solving and communication skills. Attention to detail. Strong organizational and planning skills.