Executive Assistant

The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs. RESPONSIBILITIES : Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling. - Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support. - Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion. - Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready. - Maintain an organized filing system, ensuring accurate and accessible documentation. - Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized. - Participate in meetings, take minutes, and follow up on action items in coordination with the manager. - Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.