Purchasing Coordinator

eTalent Solutions is looking for a Purchasing Coordinator on bhalf of one of their clients,

Primary Job Function

Individual contributor with comprehensive knowledge in the specific area.

Ability to execute highly complex or specialized projects.

Adapts precedent and may make significant departures from traditional approaches to develop solutions.

Responsible for purchasing the services and supplies necessary for the organisation's operations.

Activities include sourcing, evaluating and selecting suppliers and vendors, negotiating supply contracts, and monitoring the quality and timeliness of materials and services supplied.

Core Job Responsibilities

• Responsible for purchasing the services and supplies necessary for the organization’s operations.
• Independently researches and evaluates office supplies and equipment purchases to minimize costs and meet the organization's business needs.
• Meetings with Suppliers (Hotels, Marketing, Promo, Printing, Courier, travel- CWT, M&E, Fleet, etc.)
• May recommend external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service.
• The role will evaluate complex sales and promotional campaigns to secure reduced prices.
• Typically involved in large and/or more complex purchases and suppliers that have a higher impact on the organization's products, processes and budget.
• Preparing LPO’s and obtaining approvals and scanning the Purchase orders to the vendors wherever required.
• Managing Day to day Procurement Operations issues and other related queries
• Following up on proforma invoices with vendors for advance payments and keeping track of final invoices and payment release, coordinating with IFO team on settlement of final invoices for all projects managed
• Managing Procurement Compliance to follow the local affiliate policies
• Working closely with Internal and external Audit teams during the Audit in providing all the information related to Procurement
• Training the admins and new joiners on local procurement policies and processes.
• Review and Approval of all UDAs (Universal Document) related to PO, etc.
• Requesting for quotations from the suppliers for Cycle Meetings, Preparing, cost analysis, recommending the Agency, Venue and destination, Negotiating with suppliers, Preparing cost allocation for the countries, notifying vendors who did not qualify for the Event, Ensuring Rooming list and all other details such as passport copies etc. is provided to the agency and obtain hotel confirmation letter for all employees travelling for the meeting, Negotiating with Travel Agency and Airlines to obtain Group airfares, and to issue tickets on time by following up with the Admins to get the BTRs (Business Travel Requests Approved) and ensuring the tickets cost of the entire event is managed within the allocated budget of the divisions, on request of GMs sometimes required to visit the venue for Site inspection al well one or 2 days trip.
• Replying to all emails, managing all Issues and queries related to Corporate Travel, attending regular calls with the Travel team and Agency.
• Following RCE process
• Working closely with finance every 2 years for renewal of Local Purchasing Policies and to get it signed off by the AMR (Abbott Management Representative)
• Implement all the initiatives, project ideas recommended by Regional Teams
• Working with OEC Department on making sure Hotels are compliant to be used for HCP conference and congresses, this is leasing between ASN (M&E agency) and providing confirmed information to the OEC
• Managing any other day to day ad hoc requests not defined.
• Provide the required documentation to OEC during the quarterly random monitoring/audit on markets to make sure they are compliant with the policy and requirements, Documentation to be consolidated by country and posted on a SharePoint and / or the required platforms.

Office Management

• Support planning of maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization's resources effectively.

Key Success Factors:

• Good knowledge in procurement and compliance
• Ability to work in cross functional environment
• Strong suppliers' knowledge
• Strong negotiation skills and financial acumen knowledge
• Good communications skills to coordinate effectively with different stakeholders

Minimum Education

• Bachelor’s degree in business or technical certification

Minimum Experience/ Knowledge Required

• Excellent negotiation skills
• Minimum 03 years of relevant experience
• Good organizational skills
• Fluent in Arabic, French and English
• Excellent communication skills

Requirements: 🚨**-IMPORATNT-**🚨

• 3-month fixed-term contract (renewable) – (CDD de 3 mois renouvelable )

• Intermediate English (reading and writing) – Must be able to draft and respond to emails

• Must have at least 2 years of experience as a Purchasing Coordinator in multinational companies