Procurement Officer

Professional Knowledge:

In-depth knowledge of negotiation techniques and procurement strategies.
Excellent communication and supplier relationship management skills:
Proficiency in procurement-related IT tools.

Experience:

At least 3 years of professional experience in indirect procurement.

Key Skills:

Experience with e-procurement systems.

Project management skills to lead procurement initiatives.

Duties and Responsibilities (non-exhaustive list):

Needs Analysis

·       Work with various stakeholders to understand indirect procurement needs.

·       Receive and analyze purchase requisitions (PRs) from internal customers.

·       Verify that requests comply with procurement procedures and include all required information.

·       Analyze and compare quotations based on technical, financial, and quality criteria.

·       Prepare supplier selection files and quotation comparison tables.

·       Monitor the creation and approval of purchase orders (POs).

B. Supplier Management

·       Identify and contact new suppliers according to the company’s needs.

·       Ensure the supplier database is kept up to date and accurate.

·       Participate in periodic supplier evaluations based on quality, reliability, cost, and adherence to deadlines.

·       Monitor supplier performance and address any non-conformities in coordination with the relevant parties.

·       Develop professional relationships with suppliers in accordance with ethics and compliance rules.

·       Negotiate contracts with suppliers to obtain the best pricing and service terms.

·       Monitor supplier performance and implement improvement plans where necessary.

Procurement Process

·       Establish and optimize indirect procurement processes.

·       Ensure compliance with the company’s procurement policies.

·       Ensure that no service is commissioned without an approved purchase order, except in duly authorized cases in accordance with internal procedures.

Contract Management

·       Manage supplier contracts and ensure compliance with their terms.

·       Renegotiate contracts in line with market developments.

·       Identify when contracts are required based on the nature of the purchases.

·       Coordinate contract preparation and follow-up with the Legal Department and relevant stakeholders.

·       Ensure compliance with contractual terms, validity periods, and supplier commitments.

·       Monitor contract renewals and anticipate upcoming deadlines

Compliance and Governance

·        Strictly apply internal procurement procedures and delegation-of-authority rules.

·        Ensure transparency, traceability, and proper archiving of procurement files.

·        Prevent conflicts of interest and comply with business ethics rules.

·        Ensure compliance with applicable requirements, particularly regarding supplier selection and segregation of duties.

·        Report any potential compliance risk to the Indirect Procurement Manager.

Internal Customer Relations

·        Assist internal requesters in defining and formalizing their needs.

·        Provide regular updates on the progress of purchase requests.

·        Coordinate communication with Finance, Legal, Human Resources, Quality, and other relevant departments.

·        Contribute to improving internal customer satisfaction and the quality of procurement services.