Protocol & Management Officer (EO)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Other British Government Departments (Partners across Government, including UK Visas)

Job Subcategory

MOD (Ministry of Defence)

Job Description (Roles and Responsibilities)

The British Embassy in Algiers is seeking to appoint a Protocol & Management Officer, job grade Executive Officer (EO).

The successful candidate will act as the Defence Section Protocol Officer and will provide administrative support to the Defence Attaché and Assistant Defence Attaché.

Duties and responsibilities

Translation and Interpretation

• Translate all outward correspondence into Arabic/French (including Notes Verbales) and vice versa for inward correspondence into English.

• Interpret between Arabic, French and English during meetings and Defence Engagement activity.

Protocol Officer

• Lead on all protocol matters to the Defence Section.

• Establish and maintain effective links within the Algerian Ministry of Defence and Foreign Ministry and UK counterparts in order to support Defence Section activities.

• Where required, assist in the organisation diplomatic and ceremonial events.

• Support bilateral defence activity in UK alongside the Defence Attaché.

• Undertake domestic and international travel in support of Defence Section activity.

• Provide out of hours advice and support to the Defence Section (via mobile), as required.

Management Officer

• Effective management of Defence Section activity using MS Teams and agile methodology.

• Manage the Defence Attaché’s diary.

• Manage and prioritise correspondence to meet Defence Section objectives.

• Handle routine defence enquiries.

• Draft and transmit correspondence and all Notes Verbales including the management of the Note Verbale Register.

• Assist with Overflight authorisations through liaison with Algerian Ministry of Foreign Affairs Overflights Department.

• Cross embassy liaison when required to support Defence Section output.

• Contribute to One His Majesty’s Government (HMG) goals by undertaking a corporate role within BE Algiers.

• Undertake tasks delegated by the Defence Attaché and Assistant Defence Attaché.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required.

Key behaviours required:

• Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.

• Changing and Improving: Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

• Communicating and Influencing - Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

• Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.

• Managing a Quality Service - Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.

• Seeing the bigger picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.

Eligibility:

Applicants must have the legal right to reside and work in Algeria.

Essential qualifications, skills and experience

Essential

• Flexible, decisive, and resilient under pressure, with a proven track record and commitment of delivering high level of service and results regularly within tight deadlines.

• Excellent organisational skills with ability to manage, plan, and prioritise tasks, workload, and a proactive approach to problem solving.

• Strong analysis, organisational, and time management skills with ability to handle multiple priorities of the role within the agreed deadlines.

• Excellent customer care skills and the ability to respond to a range of customer needs.

• Excellent interpersonal and active listening skills, with the ability to cultivate and maintain a range of contacts at all levels.

• Excellent communication skills in English, French, and Arabic. Confident and strong communicator with high customer focus and able to tailor approach to express ideas and messages clearly and concisely to different audiences both orally and written communication.

• Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).

• Flexibility for occasional out of hours work.

Required behaviours

Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together

Application deadline

4 December 2024

Executive Officer (EO)

Grade

Type of Position

Full-time, Permanent

Working hours per week

38

Region

Middle East & North Africa

Country/Territory

Algeria

Location (City)

Algiers

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

DZD

Salary

154,068.24 plus allowances

Type of Salary

monthly

Start Date

2 February 2025

Other benefits and conditions of employment

Working hours and other benefits:

The Embassy offers an attractive working environment and remuneration package for the role, including a non-negotiable gross salary of DZD 154,068.24 per month plus allowances**.** However, employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

No accommodation and relocation expenses are payable in connection with this position.

The package includes medical insurance, 25 days of paid leave annually (on pro rata basis, increasing to 30 days after completion of 5 years of service) along with up to 14 days paid public holidays. The Embassy offers a good working environment in a modern, purpose-built office, as well as use of the Embassy’s recreational facilities: on-site swimming pool and gym facilities after working hours.

This position is for a full-time employment, on a permanent contract, subject to a 6-month probationary period.

Conditioned working hours is 38 hours per week. Normal working hours are 08:00 to 15:40 from Sunday to Thursday.

The Embassy offers the opportunity for staff to work one day a week from home subject to operational need and line manager’s approval.

This role will involve domestic and international travel in support of Defence Section activity. The successful candidate must be able to secure visas for these countries.

The jobholder will be required to be flexible in their approach to hours worked as these will be dictated by operational needs and will involve sometimes working out of hours (evening and/ or weekends) to provide advice and support to the Defence Section (via mobile), as required

The Embassy aims to be a highly inclusive place to work, celebrating a workforce with both diversity of thought and background. To help achieve this, the Embassy takes a values-based approach to leadership and people management, and has a zero-tolerance for bullying and harassment.

Within the embassy, there is an active L&D culture, with a variety of opportunities on offer, from ad hoc learning sessions run by embassy colleagues to more structured courses, and you will be encouraged to participate in these.

In addition to on the job development and training you will have full access to the FCDO’s International Academy learning and development platform, providing formal and informal L&D across the organisation. You will benefit from the opportunity to participate in a variety of training courses according to your development needs, enabling you to build professional skills as well as developing your understanding of the UK.

Additional information

How to apply:

Interested candidates must include in English:

1. An updated Curriculum Vitae (CV);
2. A covering letter/motivation essay stating how you meet the requirements of the role; and,
3. Examples in the relevant sections of the online application form of how you meet the key behaviours and skills required. Please refrain from the use of AI based tools when completing your application, this is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application may be rejected.

Applications that do not include this information will not be considered.

Closing date of receiving applications is before 23:55 (Local Time) on 4th December 2024.

Applications received after the stated deadline will not be considered.

Process:

The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Algiers is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.