Finance Specialist/Finance Officer

Job Title: Spécialiste en Finance / Finance Officer

Minimum Qualifications: Degree in Finance, Accounting or Economics

Minimum Experience: 3-5 years Financial Management experience in retail/FMCG

Knowledge, Skills & Abilities: Communication skills (verbal & written)

Key Responsibilities and Deliverables:

• Administer and monitor the financial system in order to ensure that finances are maintained in an accurate and timely manner

• Implement the set financial policies and procedures

• Ensure that the set internal controls are implemented and maintained throughout

• Implement financial risk management & controls that will maintain financial health of the organization

• Developing external relationships with appropriate contacts, e.g. auditors, bankers and statutory organisations

• Ensure transactions are properly recorded and entered into the computerized accounting system

• Effective control & management of company assets

• Transactions are properly handled

• Timely preparation and sharing of correct, complete & accurate sales invoices

• Analytical analysis of mark up

• Realisation of invoiced amounts, calculation of margins and comparison with budget

• Ensure that accounts receivables are paid in a timely & accurate manner

• Reconcile the accounts payable and receivables

• Ensure that periodic bank & payment reconciliations are completed

• Scrutinize all the supporting documents to ensure accuracy and authenticity.

• Ensure timely & accurate processing & filing of statutory payments i.e PAYE, NSSF, NHIF, VAT, WHT, Corporate Tax etc

• Maintain an orderly accounting filing system & a system of controls over accounting transactions

• Ensure security for all company cheques and always verify charges

• Accurate and timely preparation of financial management accounts.

• Ensure compliance with local government on financial reporting requirements and tax compliance.

• Maintain schedules supporting the balance sheet items

• Preparation of monthly, quarterly and other periodical treasury plans

• Maintain a vendors register

• Establish, maintain and reconcile the general ledger

• Management and control of cash-flows, working capital and budgets.

• Assist with preparation of the budget

• Establish and maintain cash controls

• Monthly preparation and analysis of budget Vs Actual cost

• Manage the filing, storage and security of documents

• Respond to inquiries

• Maintain insurance coverages

• Ensure Issuance of permits and licenses

• Continually inspire, motivate and develop finance Intern(s) to understand what is expected of them.

• Avail all the documentation and information as required by the auditors

• Maintain a healthy, positive and seamless working relationship with all stakeholders

• Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer

• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery

• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.

• Ensure data integrity of all reports to client and management

• Demonstrate consistent application of internal procedures

• Plan and prioritise, demonstrating abilities to manage competing demands

• Demonstrate abilities to anticipate and manage change

• Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs

Key Competencies:

• Analysis & problem solving

• Financial acumen Teamwork &collaboration

• Communication

• Organisational commitment Agility

• Performance & results driven

• Continuous growth & improvement

• Resilience & stress management

• Service excellence

• Planning & prioritisation

• Quality & detail excellence

• Critical thinking